Heisey Wind Ensemble

Constitution

The organization shall be known as the Heisey Wind Ensemble. The purpose of the Heisey Wind Ensemble shall be exclusively to provide a performance opportunity for qualified musicians and to provide an opportunity for people in the Licking County area to hear wind ensemble music.

Members

Members shall be selected based on musical ability and instrumentation needs of the Heisey Wind Ensemble. A prospective member shall present a written request for membership to the Manager. Upon invitation, the prospective member may then rehearse with the Heisey Wind Ensemble but must complete an audition within two rehearsals. Upon successful completion of an audition, he or she may become a member of the Heisey Wind Ensemble. He or she shall remain a member of the Heisey Wind Ensemble as long as he or she shows musical competence and maintains regular attendance.

Board of Directors

The executive authority of the Heisey Wind Ensemble shall be vested in a Board of Directors.

The Board of Directors shall consist of 9 members. Board members are elected to staggered 3-year terms, 3 in each year. The Board shall annually elect a Chair, Vice-Chair, Secretary, and Treasurer. Terms will begin March 1 of each year. The Music Director and Manager shall be nonvoting ex-officio members of the Board.

The Board of Directors will

1. Manage the general affairs of the band and take actions compatible with the best interests of the band.

2. Manage the financial affairs of the band and establish an annual budget, including compensated positions.

3. Review performance annually of the Music Director and Manager. Appoint the Music Director and Manager to appropriate terms of service.

4. Replace members of the Board of Directors who are unable to complete their terms of office.

5. Approve an annual schedule of rehearsals and concerts as established by the Music Director and Manager. June 2006

Any member may request a meeting with the Board of Directors. This meeting shall take place within two weeks or at a mutually agreed upon time.

A copy of a proposed amendment to this constitution must be presented to a meeting of the band membership at least 30 days prior to voting on the Amendment. A threefourths majority of those present when the voting is held will be necessary for adoption of the amendment.

No part of the net earnings of the Heisey Wind Ensemble shall inure to the benefit of, or distributed to, its members, trustees, officers, or other private persons, except that the Ensemble shall be authorized and empowered to pay reasonable compensation for services rendered exclusively for music performances.

Should the Heisey Wind Ensemble cease to exist in its present form, the Board of Directors, after paying all outstanding liabilities, shall distribute the monies and physical property among the active public high school band programs located within the geographical boundaries of Licking County, State of Ohio that have a 501(c)(3) recognized support organization.

Document history:
Written 8/92 - Don Workman Jr.
Approved as amended by membership 9/92
Revised 6/15/06
Revision approved by membership 7/2/06
June 2006

By-Laws

I. Attendance shall be taken at all rehearsals and concerts. Members may be dropped from the Heisey Wind Ensemble for excessive absence, as determined by the Manager.

II. Regular rehearsals shall be held on Monday evenings.

III. Auditions shall be held by the Music Director and two members of the Ensemble.

IV. The responsibilities of the Board Of Directors shall include:

A. Chair of the Board

1. Preside over board meetings.

2. Appoint 3 members of the Board to audit Heisey Wind Ensemble financial records annually.

B. Vice-Chair of the Board

1. Preside over board meetings in the absence of the Chair

2. Lead fund-raising activities.

C. Secretary

1. Record and publish meeting minutes.

2. Conduct correspondence as delegated by the Chair.

D. Treasurer

1. Manage the financial affairs of the Heisey Wind Ensemble and keep

financial records.

2. Receive all monies and shall deposit them in the organization’s name in banks/credit unions approved by the Board.

3. Maintain possession of all statements and records of funds belonging to the organization, regardless of the specific nature of such funds and accounts.

4. Disburse funds only as approved by the Board of Directors.

5. Record all receipts and expenditures and present in writing at each meeting of the Board.

6. Submit the financial records of the organization annually for an independent audit and at other times as requested by the Board of Directors.

7. Submit the proper tax information to a certified tax preparer each fiscal year.

V. Responsibilities of the Manager:

A. Officially represent the Ensemble.

B. Arrange for concerts and rehearsals.

C. Handle all business of the Ensemble, including correspondence to the members.

D. Delegate responsibilities in the following areas:

1. Personnel:

a. Maintain a list of Heisey Wind Ensemble members.

b. Keep a record of attendance at rehearsals and concerts.

c. Appoint three members of the band to serve as an ad hoc committee to evaluate the need for dismissal of a band member due to declining musical contribution.

2. Publicity and Publications

a. Promote and publicize all band activities.

b. Maintain a history of the Heisey Wind Ensemble.

c. Coordinate the preparation and printing of all material.

d. Provide program notes.

3. Library

a. Maintain music.

b. Distribute music into and from folders.

c. Hand out and collect folders at rehearsals and concerts.

4. Property

a. Set up equipment for rehearsals and concerts.

b. Coordinate transportation of equipment.

VI. Responsibilities of the Music Director:

A. Be responsible for musical growth and organization of the ensemble.

B. Direct rehearsals and concerts.

C. Select music for rehearsal and performance.

D. Select section leaders.

VII. A copy of a proposed addition or revision to these By-Laws must be presented to a meeting of the band membership at least 30 days prior to voting on the addition or revision. A two-thirds majority of those present when the voting is held will be necessary for adoption of the addition or revision.

VIII. A quorum shall consist of over fifty percent of the voting body.

IX. The current edition of Robert’s Rules of Order shall serve as the parliamentary authority for all meetings.

Document history:

Written 8/92 - Don Workman Jr.
Approved as amended by membership 10/92
Revised 6/15/06
Revision approved by membership 7/2/06